Spates Construction Inc. has specialized in educational, industrial and institutional work for many years, all require very critical scheduling constraints. Timing is essential to ensure that substantial completion and occupancy dates are adhered to. We have worked to meet these goals using the following procedures, (some examples are enclosed):
MASTER SCHEDULE: A bar line chart showing each activity and anticipated start/ stop/ longevity. This is forwarded to all subs with their contracts, and becomes the bible. This is adjusted to show areas that are ahead of schedule, as well as those that are running behind. This is reviewed weekly, and revised bi-monthly. Activities are listed by divisions.
WEEKLY SCHEDULES: These are used to show actual daily activities so that at a glance you can get a snapshot of what should be delivered to the job that day and the progression of subs. These are the chapter & verses of the master schedule. They are reprinted weekly. Job meetings and phases are also shown. As the project progresses, we determine the finish schedules. Painting, ceiling & floor finishes are set up by the room numbers and assigned specific days to coordinate these final trades before cleaning the rooms. The phases should be able to be set up with the Owner/Tenant to turn over blocks of rooms or individual rooms to allow as much time as possible to put their rooms in order.
SHOP DRAWING LOGS: No materials are allowed to be installed without an approved shop drawing on site. We prepare a list (if not already defined in the specs) of all the shop drawings required by the different trades. We send this out with their Subcontract Agreement, we find out the estimated fabrication or order lead-time and back that out of the master schedule to determine when a specific item is required on the job. We track the shop drawing from the time we receive it until it is approved and provided to the Superintendent on the job site.
These are just three of the tools that we use to keep jobs on track. There are many coordinating behind the scene activities such as phone calls to subs and suppliers to insure their products show up on time, and that subs have staffed the job with enough personnel to meet the schedule.